At Reynard Agencies, we provide professional, end-to-end management and advisory services to Community Schemes, ensuring compliance, financial stability, and efficient day-to-day operations.

Our approach combines hands-on management with strategic oversight — giving trustees and owners confidence that their scheme is being managed with care, precision, and accountability.

We work closely with developers and estate agents from the earliest stages of a scheme — at no cost prior to registration — ensuring a smooth and compliant setup.

To support the successful launch of new schemes, we offer:

• First 3 months management free of charge
  
• Preparation of estimated levy budgets
  
• Arrangement of insurance cover
  
• Assistance with municipal account setup
  

We also coordinate and attend the Inaugural AGM, ensuring the proper establishment of the Body Corporate, including:

• Election of trustees and chairperson
  
• Approval of budgets and insurance
  
• Implementation of governance procedures

We provide full administrative and operational management of Community Schemes, ensuring that all requirements are handled professionally and efficiently.

Our services include:

• Arranging and attending all General Meetings
  
• Preparation and distribution of notices, agendas, and documentation
  
• Proxy, nomination, and voting processes
  
• Accurate recording of attendance and resolutions
  
• Compilation and distribution of meeting minutes
  

We also attend up to four Trustee Meetings per year (by invitation), including the post-AGM Trustee meeting.

All Special and Unanimous Resolutions are managed in accordance with instructions from the Scheme Executives.

Clear, consistent communication is at the core of our service.

We handle:

• All scheme correspondence, notices, and newsletters
  
• Formal communications, including written warnings
  
• Queries from trustees, owners, estate agents, and attorneys
  

Our team is committed to responding to all queries within 48 hours, ensuring reliability and accountability.

We assist Scheme Executives in maintaining and protecting the value of their properties by:

• Obtaining and presenting quotations for repairs and maintenance
  
• Ensuring all work is approved in writing
  
• Liaising directly with contractors
  
• Supporting projects aligned with the 10-Year Maintenance Plan

We provide ongoing guidance to ensure that schemes remain compliant and well-managed.

This includes:

• Advice on Sectional Title and HOA matters
  
• Monitoring trustee decisions in line with current legislation
  
• Guidance on best practices and governance
  

We also keep Scheme Executives informed of industry updates, including changes relating to:

• Community Schemes Ombud Service (CSOS)
  
• Sectional Title Schemes Management Act

We utilise specialised Sectional Title management software to enhance transparency and accessibility.

Owners have secure online access to:

• Levy statements
  
• Scheme rules
  
• Important documentation